JOB DESCRIPTION

Administrative Assistant

About the organization

Mikana is an Indigenous non-profit organization whose mission is to work towards social change by educating different audiences on the realities and perspectives of Indigenous Peoples. Join our small, dynamic and caring team, for whom the culture of well-being is essential. Notwithstanding the current context of over-solicitation, when developing its projects and partnerships, Mikana respects the capacities of all team members and analyzes the feasibility and timelines of each activity. Founded in 2015, the organization has been growing and expanding its team gradually since 2020 in order to keep its momentum going in developing awareness-raising tools and activities, in empowering Indigenous Youth, and in developing partnerships for systemic and lasting changes towards decolonization and indigenization.

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Job summary:
Under the supervision of the Director of Operations and in collaboration with the rest of the team, the successful candidate will provide administrative and logistical support to the organization and the team. It is a dynamic role combining interactions with clients, administrative tasks and logistical tasks.

 

Key responsibilities:

1. Client relations: Manage the primary inbox by effectively tracking emails, phone calls, invoices, submissions, payments, contract signing, requests for outreach activities, etc.
2. Logistics: Book meetings, facilities and travel, make purchases, prepare expense reimbursement forms, manage calendars, provide logistical tracking of outreach activities, and provide support for all of the team’s other activities related to logistics.
3. Filing: Ensure accurate filing of files and documents in Google Drive, while keeping the existing filing system up to date.
4. Inventory of equipment and materials: Carefully track office equipment and supplies, ensuring they are always available to the team.
5. Other related tasks: Provide administrative support to management by applying established administrative procedures, up keeping the management’s email inbox, formatting documents, and all other required tasks.

 

Job Category: Full time

• • Schedule: Monday to Thursday/Friday between the hours of 8 a.m. and 5 p.m. (28 to 35 hours per week, to be discussed)
  • Remuneration: $29.12/hour
  • Workplace: Mostly work from home with occasional work days in person in Montreal
  • Other working conditions: 6% (3 weeks) vacation, 12 days of wellness days, 10 days of sick leave, 10 days of leave for family obligations, 2 weeks of paid leave while the office is closed during the holiday season, and more.

• Hiring priority: People from First Nations, Inuit and Métis. 

• We also encourage applications from youth, seniors, people of colour, immigrants, members of the 2SLGBTQIAA+ community, people with disabilities, etc. (this list is not exhaustive and we recognize that these experiences may intersect). 

• Mikana also gives great importance to Indigenous expertise and will consider the candidates’ lived experience in lieu of a formal academic career.

• If you identify with one or more of the groups mentioned above and/or you have one or more lived experiences that you would like us to take into consideration, please mention it in your application. This information will be treated with the utmost confidentiality.

 

Desired qualifications and skills:

• French-English bilingualism is required (level: able to easily communicate in writing and verbally). Knowledge of an Indigenous language is an asset;
• Strong familiarity with Google Workspace (Gmail, Drive, etc.), Slack, Zoom, etc. ;
• Experience living and/or working with Indigenous People, communities and organizations;
• Prior experience in administrative functions (minimum of 2 years), with a particular focus on customer support;
• Excellent organizational skills at work, management of priorities and efficient execution of varied and multiple tasks;
• Good ability to work independently with a high degree of responsibility.

 

If you are a motivated individual with a passion for organization and customer service, we encourage you to apply. Please submit your CV and a cover letter or video/audio detailing your relevant experience to emplois@mikana.ca

Please write “Application for the Administrative Assistant position” in the subject line of the email.

SUBMIT YOUR APPLICATION no later than Wednesday, January 17th, 2024.